Inconsistent field records
Different technicians may document the same type of work in different formats, making records harder to review later.
Built for small and growing HVAC service teams
Refrigerant records without the clipboard chaos.
Give technicians a fast, consistent way to document refrigerant work in the field while owners get organized records, attached evidence, and export-ready reporting.
Early-access requests will open soon.
Log inHVACTracks is currently in private beta. Accounts are created by invitation.
Sample field recordRefrigerant transaction
SubmittedRefrigerantR-410A
ActivityAdd
Quantity4 lb 8 oz
Date and timeMay 14 · 9:42 AM
Location evidenceOptional GPS attached
Supporting evidence2 photos attached
Recorded byTechnician identified
The operational problem
Refrigerant records often end up in too many places.
A technician writes an amount in a service note. A job photo stays on a phone. A paper form reaches the office days later. When the company needs a complete history, someone has to piece everything back together.
Evidence stored separately
Photos, locations, and notes can become disconnected from the refrigerant transaction they support.
Reporting requires cleanup
Paper forms and spreadsheets often need manual review before they can be shared, exported, or used to answer a record request.
Corrections can be unclear
Silent edits make it difficult to understand what changed, who changed it, and why.
Field to office
One record from the job site to the office.
HVACTracks gives technicians a structured field workflow and gives administrators a searchable company record without requiring the same information to be entered twice.
Record the job
The technician identifies the customer, equipment, refrigerant, and work performed.
Document the activity
Record whether refrigerant was added, recovered, or disposed of, along with the quantity and job details.
Attach evidence
Add notes, photos, or an optional GPS location when they are relevant to the record.
Review and export
Administrators can review company history and prepare PDF or CSV exports without rebuilding records from separate sources.
Purpose-built views
Built for the technician's phone and the owner's desk.
For technicians
Fast field entry
Technicians get a mobile-friendly workflow designed around the refrigerant activity they are already performing.
- Structured add, recovery, and disposal entries
- Mobile-friendly job logging
- Optional photos and supporting evidence
- Optional GPS attached only when the technician chooses it
- Clear review before submission
For owners and administrators
Organized company records
Owners and administrators get a consistent record history they can review, search, and export.
- Company-wide refrigerant history
- Technician and equipment context
- Reviewable correction history
- PDF and CSV exports
- Role-based technician and administrator access
A connected record
More structured than a form. More connected than a spreadsheet.
HVACTracks is designed specifically around refrigerant activity instead of treating it as another row in a general-purpose tool.
Paper, forms, and spreadsheets
Entries can use inconsistent formats.
HVACTracks
Refrigerant activity follows a structured add, recovery, or disposal workflow.
Paper, forms, and spreadsheets
Photos and job evidence may live elsewhere.
HVACTracks
Supporting evidence stays associated with the applicable record.
Paper, forms, and spreadsheets
Records may be edited without a clear history.
HVACTracks
Submitted-record corrections preserve a reviewable history.
Paper, forms, and spreadsheets
Reports often require manual cleanup.
HVACTracks
Administrators can work from organized records and supported export tools.
Record integrity and data handling
Designed for records that may need to be reviewed later.
Reviewable correction history
Submitted records are not silently overwritten. Void-and-replace corrections keep the original record linked to its replacement.
Permission-based location
HVACTracks does not continuously track technicians. GPS is attached only when a technician chooses to capture it for an individual log.
Company workspace access
Technician and administrator roles help keep company records available to the appropriate users within the workspace.
Exportable records
Administrators can export supported company records in PDF and CSV formats for review and retention.
Compliance support
Support for more consistent refrigerant recordkeeping.
HVACTracks helps HVAC service companies capture and organize refrigerant transaction records, supporting recordkeeping workflows associated with EPA Section 608 and applicable HFC management requirements.
Private beta
Bring your refrigerant records into one consistent workflow.
HVACTracks is being built for HVAC companies that want faster field logging and cleaner records without adopting an oversized enterprise platform.
Early-access requests will open soon.
Log inExisting beta users can continue to log in.